Can wedding menus use QR codes?

Yes. A discreet code on table cards can show the menu, allergens and drinks in each guest's language.

How should canapé allergens be shown?

On the digital menu, on tray cards, and by briefed servers.

Should allergy information still be collected in advance?

Yes. The digital menu helps guests check, but the kitchen needs allergy information before the event to plan meals.

Can the menu change on the day?

With a digital menu, yes. Update it when substitutions happen so guests see accurate allergens.

Should event menus be shared before the event?

Yes. Sending the menu in advance lets guests with allergies raise questions early.

Can event QR codes show drinks as well?

Yes. Including the drinks list, with allergens for cocktails, wines and beers, helps guests at receptions and parties.

How should allergy meals be marked at events?

Label each meal with the guest's name, table and allergy, and serve it directly to that guest.

Event Menu QR Codes: what works, and what to avoid

By the Menulta editorial team · Facts checked 15 October 2026 · Updated 15 October 2026

The short answer

Event QR codes let guests see the full menu, allergens and drinks in their own language, which is useful at weddings, conferences and parties with international guests. Show each course and canapé with its allergens, list the dietary meals available, and place codes on table cards or place settings. Combine the digital menu with allergy information collected before the event.

What events and catering need from a menu

Event menus are set in advance, but guests often do not know what they will be served or what it contains. International weddings and conferences bring guests who do not read the local language. Canapés circulate without labels, and servers may not know every ingredient.

Caterers also juggle changes up to the last minute: substitutions from suppliers, dietary requests added on the day and timing changes. A digital menu can be updated right up to service, so guests always see the current menu and allergens, and printed menus need not be reprinted for every change.

Menu layout that works

Follow the order of the event.

Welcome drinks and canapés, with allergens per canapé.
Starter, main and dessert, with dietary alternatives.
Late-night food and drinks.
Wine and drinks list.
A note on how to request dietary meals.

Allergens and dietary information

Collect allergy information before the event, by guest name. Show allergens for every course and canapé on the digital menu so guests can check what they are eating. Clearly label dietary meals and serve them directly to the named guest. Include the wedding cake and any outside suppliers' food.

Where to place codes

Print a small code on table cards, menu cards or place settings, styled to match the event. For conferences, add the code to badges, agendas or the event app. For canapé receptions, place codes on standing tables and at the bar.

Share the digital menu link with the organiser before the event, so they can send it to guests in advance. Guests with allergies can check courses and contact the caterer before the day, which reduces last-minute requests and gives the kitchen time to plan safe alternatives.

Common mistakes for events and catering

Canapés served with no allergen information.
Menus only in one language at international events.
Dietary meals not labelled with guest names.
Outside suppliers' food missing from the allergen information.
QR codes that clash with the event design.

Setting it up

Menulta gives events and catering a QR menu that opens in each guest's phone language, from 30 options, with allergens on every dish and photos of your own food. It costs EUR 39.90 a month plus a one-off EUR 149 setup, which includes printed QR table stickers and staff training, with no commission on orders.

Sources

This guide is general information, not medical or legal advice. Guests with an allergy should follow their doctor's advice. Operators should confirm their own setup with their food safety adviser or local authority.